Plan to Protect re-newals can be included in your yearly training or appreciation time with your volunteers. When you gather your workers together for training have the approperiate forms for them to complete. If they are completing the check them selves, give a due date for when the forms need to be returned by. If the church is covering the cost or has a 'back-check' program in place then plan to collect them that day and complete the filing process through the church office.
Often we feel safe in our churches and in those we have on our volunteer staff however unfortunately it is an uncertain world we live in and re-newing and obtaining 1st time clearances should indeed be at the top of our list when it comes to protecting our volunteers, our children, & our church.
Pam